Privacy Notice

Gecko Fundraising Ltd

Company Number: 15022555
ICO Registration Number: ZA123456
Registered Office: Castledine House Business Centre, 5 Heanor Road, Ilkeston, Derbyshire, England, DE7 8DY
Email: amie@geckofundraising.co.uk
Telephone: 07862 399895
Website: www.geckofundraising.co.uk

Introduction

At Gecko Fundraising Ltd, we are committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and safeguard your personal information when you visit our website, use our services, or become a client.

We take our data protection responsibilities seriously and are committed to being transparent about how we collect, use, and share your personal information.

This Privacy Notice is provided in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK data protection legislation.

Who We Are

Gecko Fundraising Ltd is a UK-based fundraising consultancy specialising in tendering and fundraising for the charity sector. We are registered with the Information Commissioner’s Office (ICO) as a data controller under registration number ZA123456.

As specialists in the charitable sector, we help organisations source and secure funding through grant applications, tendering processes, and fundraising strategies.

Information We Collect

Website Visitors

When you visit our website, we may collect:

Technical information such as your IP address, browser type, and operating system
Information about your visit, including pages viewed, time spent on site, and navigation paths
Cookies and similar technologies (please see our separate Cookie Policy for more details)

Clients and Potential Clients

When you become a client or enquire about our services, we may collect:

Your name, job title, and contact details (email, telephone, address)
Information about your organisation, clients, partners and volunteers, including its structure, purpose, and fundraising needs
Communication records between us, including emails, notes from meetings, and telephone calls
Financial information necessary for billing and payment processing
Information provided in connection with funding applications and tenders

Third-Party Information

We may receive information about you from other sources, including:

Publicly available information about you or your organisation
Information provided by mutual partners or associates
References or background information with your consent

How We Use Your Information

We use your personal information for the following purposes:

For All Individuals

To operate and maintain our website
To improve our website and services
To respond to enquiries and requests
To comply with legal obligations
To protect our rights, property, or safety, or that of others

For Clients and Potential Clients

To provide our fundraising and tendering services
To manage our relationship with you
To process payments and maintain accounting records
To send relevant service information, updates, and alerts
To provide tailored advice and recommendations

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason compatible with the original purpose.

Legal Basis for Processing

We process your personal information on the following legal bases:

Contract: Processing necessary for the performance of a contract with you or to take steps at your request before entering into a contract
Legitimate Interest: Processing necessary for our legitimate interests, provided your interests and fundamental rights do not override those interests
Legal Obligation: Processing necessary for compliance with a legal obligation
Consent: Processing based on your consent

Where we rely on legitimate interests, these include:

Delivering and improving our services
Managing our client relationships
Promoting our business and services
Ensuring the security of our systems and detecting fraud

How We Share Your Information

We may share your personal information with:

Service Providers: Third-party service providers who perform services on our behalf, such as IT service providers, accountants, and payment processors
Professional Advisers: Including lawyers, bankers, auditors, and insurers
Regulatory Authorities: Government and regulatory authorities, when required by law
Funding Bodies: With your consent, we may share information with potential funders as part of our services

We require all third parties to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes.

Data Security

We have implemented appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed.

We limit access to your personal information to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.

We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process the data, and whether we can achieve those purposes through other means.

For clients, we typically retain your personal information for 7 years after the end of our relationship, to comply with legal and regulatory requirements.

Your Rights

Under data protection law, you have rights including:

Right to Access: You can ask for copies of your personal information.
Right to Rectification: You can ask us to correct inaccurate personal information.
Right to Erasure: You can ask us to erase your personal information in certain circumstances.
Right to Restriction of Processing: You can ask us to restrict the processing of your information in certain circumstances.
Right to Object: You can object to our processing of your personal data where we rely on legitimate interests.
Right to Data Portability: You can ask that we transfer your personal information to another organisation or to you.
Right to Withdraw Consent: You can withdraw consent where we rely on consent to process your personal data.

If you wish to exercise any of these rights, please contact us using the details provided below.

International Transfers

We do not transfer your personal data outside the UK or European Economic Area (EEA) except where international transfers are necessary for the performance of our contract with you or where we have implemented appropriate safeguards to ensure your personal information is protected.

Automated Decision Making

We do not use automated decision-making processes, including profiling, to make decisions that would have a significant impact on you.

Marketing

We may send you information about our services, industry updates, and events that we think may be of interest to you. You can opt out of receiving marketing communications from us at any time by:

Clicking the ‘unsubscribe’ link in any marketing email we send you
Contacting us using the details below

Changes to This Privacy Notice

We may update this Privacy Notice from time to time. We will notify you of any significant changes by posting the new Privacy Notice on our website or by sending you an email.

Compliance with Industry Standards

Gecko Fundraising Ltd adheres to the best practices and ethical standards set out by the Fundraising Regulator and the Chartered Institute of Fundraising. We are committed to transparent, ethical, and compliant fundraising activities.

Making a Complaint

If you have any concerns about how we handle your personal information, please contact us first. If you are not satisfied with our response, you have the right to make a complaint to the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Website: www.ico.org.uk
Telephone: 0303 123 1113

Contact Us

If you have any questions about this Privacy Notice or how we handle your personal information, please contact us at:

Gecko Fundraising Ltd
Castledine House Business Centre
5 Heanor Road
Ilkeston
Derbyshire
DE7 8DY
United Kingdom

Email: amie@geckofundraising.co.uk

Telephone: 07862 399895

Last updated: 21 June 2025